{"id":6419,"date":"2021-05-18T12:04:39","date_gmt":"2021-05-18T11:04:39","guid":{"rendered":"http:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/?p=6419"},"modified":"2021-06-07T12:04:30","modified_gmt":"2021-06-07T11:04:30","slug":"using-weblearn-for-marking-inspera-delivered-exams","status":"publish","type":"post","link":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/2021\/05\/using-weblearn-for-marking-inspera-delivered-exams\/","title":{"rendered":"Using WebLearn for Marking Inspera-Delivered Exams"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-6434\" src=\"http:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/inspera-logo1497210448logo.png\" alt=\"\" width=\"205\" height=\"130\" srcset=\"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/inspera-logo1497210448logo.png 944w, https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/inspera-logo1497210448logo-300x190.png 300w, https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/inspera-logo1497210448logo-768x487.png 768w\" sizes=\"auto, (max-width: 205px) 100vw, 205px\" \/>One of the options for marking Trinity 2021 exams (hosted in the University&#8217;s brand new e-exams system, <strong>Inspera<\/strong>) is to use <strong>WebLearn<\/strong> as a &#8216;document repository&#8217; for the process of marking student scripts.<\/p>\n<p>The logic behind this is that, although Inspera has a Grading module which allows marking, the system is new and unfamiliar to most University staff; so users may elect to carry out some parts of the process in a system with which they are familiar.<\/p>\n<p>WebLearn is one\u00a0possibility, as\u00a0is SharePoint. In any case, the departmental administrator will need to carry out tasks such as downloading completed student scripts from the Inspera exam and uploading them to the relevant alternative system, as well as managing access to the scripts (and associated documents) for markers and examiners.<\/p>\n<h3>Multi-Factor Authentication<\/h3>\n<p>Now that the University has rolled out Multi-Factor Authentication (MFA) for all Oxford Single Sign-on (SSO) accounts, there is no particular advantage in using a WebLearn secure Anonymous Submission (AS) site over other systems behind\u00a0SSO so long as all users log in to WebLearn using an Oxford SSO username.<\/p>\n<p>This does however mean that it\u00a0is necessary to obtain <strong>Virtual Access Cards<\/strong> for non-University members:\u00a0<a href=\"https:\/\/estates.admin.ox.ac.uk\/card-applications\">https:\/\/estates.admin.ox.ac.uk\/card-applications<\/a><\/p>\n<p>Please plan ahead as it does take a\u00a0certain amount for time for the card to be issued.<\/p>\n<h3>Types of sites in WebLearn<\/h3>\n<p>If you also plan to mark and conduct <strong>Exam Board business<\/strong> in WebLearn, then\u00a0we recommend that you have<strong>\u00a0separate WebLearn sites<\/strong>\u00a0for marking a specific paper and for the Exam Board that covers that paper.<\/p>\n<p>Since one Exam Board usually covers more than one paper, you will need one &#8216;marking site&#8217; per paper, and one &#8216;Exam Board site&#8217; per &#8216;bundle&#8217; of papers.<\/p>\n<p>The advantage of having separate sites for different purposes is that markers will not be privy to Exam Board business; of course, the administrator may need to transfer completed mark sheets (or other documents) from the marking site to the Exam Board site.<\/p>\n<p>To summarise:<\/p>\n<ul>\n<li><strong>Marking Site<\/strong>\u00a0\u2013 this is a special site type and contains two pertinent <strong>roles<\/strong>: &#8216;<em>marker<\/em>&#8216; (for markers) and &#8216;<em>maintain<\/em>&#8216; (for administrators \/ site managers).<\/li>\n<li><strong>Exam Board Site<\/strong>\u00a0\u2013 a regular site, again with two pertinent\u00a0<strong>roles<\/strong>: &#8216;<em>access<\/em>&#8216; (for Exam Board members) and &#8216;<em>maintain<\/em>&#8216; (for administrators \/ Exam Board chairs \/ site managers).<\/li>\n<\/ul>\n<p><strong>Site administrators need to add members to both types of sites,<\/strong> <strong>using their<\/strong><strong>\u00a0Oxford Single Sign-On accounts<\/strong> (this forces MFA &#8211; see above).\u00a0You should <strong><em>never<\/em>\u00a0<\/strong>add people with\u00a0an external, non-Oxford email address to such sites, as this will by-pass MFA.<\/p>\n<p>Any open book exams held in WebLearn <strong>AFTER July 2020<\/strong> will already have a Marking Site for the paper; it is acceptable to re-use this site, or you may request a new one for current papers.<\/p>\n<p>To request new Marking Sites, please send a spreadsheet with the following columns<\/p>\n<table>\n<tbody>\n<tr>\n<td>Paper code<\/td>\n<td>Paper Title<\/td>\n<td>SSO of site administrator<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>If you do reuse a site,\u00a0then you should\u00a0<strong>modify<\/strong> the list of markers (assuming there have been changes).\u00a0 This is done\u00a0via &#8216;<em>Site Info&#8217;: <\/em>use the\u00a0list of participants (on the Site Info page) for deletions and\u00a0 &#8216;<em>Add Participants<\/em>&#8216; for additions. You should be aware that any <strong>new members<\/strong> added to last year&#8217;s site may be able to see last year&#8217;s marks (albeit anonymised via the use of candidate number). If this is an issue, then feel free to request a new site.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6423 aligncenter\" src=\"http:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/mark-site.png\" alt=\"\" width=\"716\" height=\"560\" srcset=\"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/mark-site.png 716w, https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/mark-site-300x235.png 300w\" sizes=\"auto, (max-width: 716px) 100vw, 716px\" \/><\/p>\n<p>One of the\u00a0benefits of\u00a0a <strong>Marking Site<\/strong> is that each marker gets their own private &#8216;<em>Drop Box<\/em>&#8216; which only they and\u00a0&#8216;administrators&#8217;\u00a0can access. This is assuming the markers have the &#8216;<em>marker<\/em>&#8216; role and the administrator has the &#8216;<em>maintain<\/em>&#8216; role (and nobody has modified the default permissions).\u00a0NB any participants with the &#8216;<em>marker<\/em>&#8216; role\u00a0will automatically have their\u00a0<em>Drop Boxes\u00a0<\/em>created<em> \u2013\u00a0<\/em>there is no need for manual creation of these individual &#8216;folders&#8217;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignright size-full wp-image-6432\" src=\"http:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/Screenshot-2021-05-17-at-12.17.23.png\" alt=\"\" width=\"734\" height=\"454\" srcset=\"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/Screenshot-2021-05-17-at-12.17.23.png 734w, https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/files\/2021\/05\/Screenshot-2021-05-17-at-12.17.23-300x186.png 300w\" sizes=\"auto, (max-width: 734px) 100vw, 734px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3>Possible Workflow<\/h3>\n<p>A good approach\u00a0is to<\/p>\n<ol>\n<li><strong>Download<\/strong> completed student scripts from <strong>Inspera<\/strong> to your\u00a0desktop machine (protected of course by the latest anti-virus package) \u2013 much better than using a shared drive.<\/li>\n<li>Remove any personal identifying data from the filename, for example, name or student number<\/li>\n<li>Open and log in to <strong>WebLearn<\/strong>,\u00a0navigate to the appropriate\u00a0<strong>Marking Site<\/strong>, and click on the <strong>Drop Box<\/strong> tool in the left-hand navigation menu.<\/li>\n<li>Locate your first marker and open their <em>Drop Box<\/em> folder.<\/li>\n<li>Click <em>Actions <\/em>then\u00a0<em>Upload Files.<\/em><\/li>\n<li>Drag and drop the scripts which you want that individual marker to mark from your desktop into the &#8216;upload panel&#8217;.<\/li>\n<li>Drag and drop the mark sheet plus any other instructions into the same <em>Drop Box<\/em> folder.<\/li>\n<li>Click &#8216;<em>Continue<\/em>&#8216; to proceed.<\/li>\n<li>Return to the\u00a0&#8216;root&#8217; of the <em>Drop Box<\/em>\u00a0and repeat the process for the next marker.<\/li>\n<li>When you are finished, you can feel pleased with yourself and then move on to the next paper&#8217;s Marking Site.<\/li>\n<\/ol>\n<p>It is\u00a0also possible to upload <strong>the same file into all Drop Boxes at the same time<\/strong>\u00a0which, if appropriate, may save time.<\/p>\n<p>You may suggest that markers leave their completed mark sheet in their <em>Drop Box<\/em> which you can retrieve at your leisure.<\/p>\n<h3>Alternative\u00a0Workflow<\/h3>\n<p>Sometimes the\u00a0approach\u00a0is to allocate specific questions to specific markers, this is\u00a0appropriate when there are markers who specialise in particular areas. This workflow differs from the above in that the student scripts are placed in a central area (Resources)\u00a0so the markers have access to all scripts. Drop Box should still be used by the markers for transporting their mark sheets back to the the chair.<\/p>\n<ol>\n<li><strong>Download<\/strong>\u00a0completed student scripts from\u00a0<strong>Inspera<\/strong>\u00a0to your\u00a0desktop machine (protected of course by the latest anti-virus package) \u2013 much better than using a shared drive.<\/li>\n<li>Remove any personal identifying data from the filename, for example, name or student number<\/li>\n<li>Open and log in to\u00a0<strong>WebLearn<\/strong>,\u00a0navigate to the appropriate\u00a0<strong>Marking Site<\/strong>, and click on the\u00a0<strong>Resources<\/strong>\u00a0tool in the left-hand navigation menu.<\/li>\n<li>Click\u00a0<em>Actions\u00a0<\/em>then\u00a0<em>Upload Files.<\/em><\/li>\n<li>Drag and drop\u00a0all scripts from your desktop PC into the &#8216;upload panel&#8217;.<\/li>\n<li>Click &#8216;<em>Continue<\/em>&#8216; to proceed.<\/li>\n<li>Now click on <strong>Drop Box<\/strong> in the\u00a0left-hand navigation menu.<\/li>\n<li>For each marker in turn, enter their\u00a0<em>Drop Box\u00a0<\/em> and drag\u00a0and\u00a0upload the mark sheet plus any other instructions into that\u00a0<em>Drop Box<\/em>\u00a0folder.<\/li>\n<li>Click &#8216;<em>Continue<\/em>&#8216; to proceed.<\/li>\n<li>Return to the\u00a0&#8216;root&#8217; of the\u00a0<em>Drop Box<\/em>\u00a0and repeat the process for the next marker.<\/li>\n<li>When you are finished, you can feel pleased with yourself and then move on to the next paper&#8217;s Marking Site.<\/li>\n<\/ol>\n<p>It is\u00a0also possible to upload\u00a0<strong>the same file into all Drop Boxes at the same time<\/strong>\u00a0which, if appropriate, may save time.<\/p>\n<p>You may suggest that markers leave their completed mark sheet in their\u00a0<em>Drop Box<\/em>\u00a0which you can retrieve at your leisure.<\/p>\n<h3>Requesting a new Site<\/h3>\n<p>Send a request to <a href=\"mailto:weblearn@it.ox.ac.uk\">weblearn@it.ox.ac.uk<\/a>.<\/p>\n<ul>\n<li>For <strong>Exam Board sites<\/strong>, please include the 4-letter Exam Board code(s) and your Single Sign-On username in lower case. It is perfectly acceptable to combine more than one Exam Board into one WebLearn site, where appropriate.<\/li>\n<li>For <strong>Marking Sites<\/strong>, please include the paper number(s), for example, <em>A10051w1,\u00a0<\/em>and\u00a0the lead administrator&#8217;s\u00a0<em>Single Sign-On username in lower case<\/em>.<\/li>\n<li>If you want more than 5 sites then please send\u00a0the paper number(s)<em>\u00a0<\/em>and\u00a0the lead administrator&#8217;s\u00a0Single Sign-On username (in lower case) in a spreadsheet, one row per paper. (The spreadsheet can include other columns as well, we will just ignore them.)<\/li>\n<\/ul>\n<h3>Useful Guides<\/h3>\n<ul>\n<li>Drop Box:\u00a0<a href=\"https:\/\/weblearn.ox.ac.uk\/access\/content\/group\/info\/step\/dropbox153.pdf\">https:\/\/weblearn.ox.ac.uk\/access\/content\/group\/info\/step\/dropbox153.pdf<\/a><\/li>\n<li>Resources:\u00a0<a href=\"https:\/\/weblearn.ox.ac.uk\/access\/content\/group\/info\/step\/resources11.pdf\">https:\/\/weblearn.ox.ac.uk\/access\/content\/group\/info\/step\/resources11.pdf<\/a><\/li>\n<li>Site Info:\u00a0<a href=\"https:\/\/weblearn.ox.ac.uk\/access\/content\/group\/info\/step\/siteinfo14.pdf\">https:\/\/weblearn.ox.ac.uk\/access\/content\/group\/info\/step\/siteinfo14.pdf<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>One of the options for marking Trinity 2021 exams (hosted in the University&#8217;s brand new e-exams system, Inspera) is to use WebLearn as a &#8216;document repository&#8217; for the process of marking student scripts. The logic behind this is that, although &hellip; <a href=\"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/2021\/05\/using-weblearn-for-marking-inspera-delivered-exams\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":13,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[105],"tags":[],"class_list":["post-6419","post","type-post","status-publish","format-standard","hentry","category-weblearn"],"_links":{"self":[{"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/posts\/6419","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/comments?post=6419"}],"version-history":[{"count":16,"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/posts\/6419\/revisions"}],"predecessor-version":[{"id":6441,"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/posts\/6419\/revisions\/6441"}],"wp:attachment":[{"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/media?parent=6419"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/categories?post=6419"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs-new.it.ox.ac.uk\/adamweblearn\/wp-json\/wp\/v2\/tags?post=6419"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}